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Our Privacy Policy


Introduction
 
The City of Ottawa respects each individual’s right to personal privacy.  The City of Ottawa will collect and use information through our website only in the ways disclosed in this statement.  This statement applies solely to information collected on the City of Ottawa website.

Part I.  Information Collection 
The City of Ottawa collects the following information from registered individuals through their website:

  • Name of players
  • Name and team of coaches and team administrators
  • Name and contact information of league administrators

The City of Ottawa collect the following general, demographic data that is not personally identifiable information:

  • City of Ottawa website usage statistics
  • Browser type statistics

The City of Ottawa collect this demographic data in order to help them improve the service to the users and members of the City of Ottawa .

Roster forms are completed by a coach or team administrator and are used to collect information about the player for the efficient and cost effective operation of the City of Ottawa .

Automatic logging files are used to track server and webpage usage, as well as additional information such as browser type.  This information is collected automatically when a user accesses the City of Ottawa website. 

Information related to a player, but not entered by them, such as goals scored, shutouts, and disciplinary issues are collected by coaches, team administrators and referees through online game and referee reports as part of the City of Ottawa league management system.  This information is required to operate the City of Ottawa .

The City of Ottawa website uses cookies. A cookie is a small text file that the web server used by the City of Ottawa places on a user’s computer hard drive to be a unique identifier. Cookies enable the City of Ottawa to track usage patterns and deliver customized content to users.  Our cookies have an expiration date. Our cookies do collect personally identifiable information for the strict purpose of identifying you and your settings as a logged in user.

Part II.  Information Usage. 
Information gathered through the City of Ottawa website is used for the sole purpose of league operations which includes

  • registering players, coaches and administrators with the City of Ottawa league
  • an improved user experience by helping to improve the design of the site to better match website usage trends.

The City of Ottawa offer links to other websites.  When clicking on links to other websites, we encourage you to read their privacy policies.  Their standards may differ from the City of Ottawa's.

The City of Ottawa will notify you with a posting on the City of Ottawa homepage if the policy on information collection or uses changes.

Part III.  Restricting Public Information 
A player’s name and team may be published on the City of Ottawa website in a public forum

Any player over 18 years of age may request that her name be withheld from public view by writing to the City of Ottawa and requesting such action.

Any parent or guardian of a player under 18 years of age may request that the players name be withheld from public view by writing to the City of Ottawa and requesting such action.

A player’s name that is withheld from public view can still be seen by the following registered users:

  • The player’s team members, coach and team administrators
  • The coach and team administrators from other teams in the league
  • The league administrators

Part IV.  Access to Information 
The City of Ottawa ask the registered user to verify the accuracy of entered information by providing a confirmation page before data is posted to the database.

Users may access their own personal information by viewing their profile online and contact the City of Ottawa about inaccuracies they may find. In some instances they may correct the information.

Part V. Problem Resolution 
If problems arise, users may contact the City of Ottawa by email, phone or post. 

Part VI. Data Storage and Security
The City of Ottawa website uses a league management system provided by E2E Soccer.  As such, information is stored and transmitted by servers owned by E2E Soccer.  E2E Soccer is solely an agent of storage, transmission and processing of the City of Ottawa database information.  They will not sell, share or otherwise disclose any of the City of Ottawa database information except to third parties specified by the City of Ottawa through the policies listed above.

City of Ottawa protects user information by storage on firewall protected servers with secure databases.

© 2019, OttawaVolleyball  :: privacy